Creating user groups for extended rights management

Creating user groups for extended rights management

Extended rights management is available in the Enterprise package.  Advanced rights management is used to assign permissions to the contents of a folder or file to groups of users.
There are 2 methods to create user groups for the extended rights management. Firstly, the user group can be created directly in the ERM area. On the other hand, user groups that are created in the administration can also be made available for the ERM.



Proceed as follows:

  1. Open the 3-dot menu in the toolbar at the top right.
  2. Open the "Box settings" of a data room.
  3. Open the "ERM" tab.
  4. Click on the "Create new group" button.
  5. Give the group a name.
  6. If inheritance is turned on, this means that permissions must be revoked per object where they should not exist. If desired, you can turn this feature off. With inheritance turned off, the user group in question must be assigned to each object individually. Objects can be folders or files.

Save your entries.

The created group appears at the bottom of the list.


This article did not answer your question?

We are happy to help you! Just send us a message with your questions and we will get back to you as soon as possible.  



     Create ticket



Disclaimer
The content of this online help is intended solely for information and documentation purposes for our product idgard® and can be changed at any time without prior notice. We assume no responsibility or liability for errors or inaccuracies. Due to technical developments, uniscon GmbH reserves the right to change the functional scope of the product at any time.

(C) uniscon GmbH


    • Recent Articles

    • Reporting illegal content

      The Digital Services Act (DSA) is an important tool for reporting problematic or harmful content in the digital space. It allows users to report potential violations of the DSA, helping to create a safer and more responsible online environment. Here ...
    • Data room archive

      In some professions it is necessary to archive documents. For this purpose, you can create a data room archive with idgard. This data room is available forever after conversion into an archive and thus secures all documents in this data room. This is ...
    • Delete multiple users at the same time

      In the user administration, you can delete multiple user accounts at the same time using batch actions. Which users you can delete depends on your own permissions and on the permissions of the users whose user accounts you would like to delete. To ...
    • Change the user status for multiple users at the same time

      In the user administration, you can deactivate multiple activated user accounts or reactivate multiple deactivated user accounts at the same time. Regardless of which users you select, the batch options are only performed for those users for whom ...
    • Manage permissions for multiple users at the same time

      In the user administration, you can change permissions for multiple users at the same time. Which permissions you can grant or modify depends on your own permissions and on the permissions of the users whose user accounts you would like to edit. To ...
    • Related Articles

    • Activate /deactivate extended rights management

      Extended rights management is available in the Enterprise package. Advanced rights management is used to assign permissions to the contents of a folder or file to groups of users. Before you can use extended rights management, this function must ...
    • Creating a user group

      Creating a user group You create a user group in the Administration menu and assign individual names to user groups. To create a user group, you need the corresponding permission from an Administrator. Proceed as follows: Click on Administration Now ...
    • Duplicating a folder structure with Extended Rights Management (ERM)

      Duplicating a folder structure with Extended Rights Management (ERM) In data rooms, you can now use an existing folder structure with group permissions as a template. Files are not transferred to the duplicated structure. This function is available ...
    • Manage user groups

      Users can be combined in user groups, where all group members share the same permissions. Newly created users as well as existing users can be assigned to these user groups. The Manage user groups function offers the following options: ● Create user ...
    • Authorize user group for files

      If members of a data room are to be authorized for folders or documents, then "Extended Rights Management (ERM)" is suitable for this. To give a user certain permissions to folders or files, this user must first be assigned to a user group. The ...
    • Popular Articles

    • Folder upload - behaviors and limitations

      Unsupported characters in file names will be replaced by an underscore during the upload process, this applies to these characters: *, /, \, ?, :, <, >, ^, ", &, | Example: M&A_Overview.xlsx will be renamed to: M_A_Overview.xlsx File names that ...
    • Uploading files

      Uploading files You can upload one or more files up to a size of 5 GB. For a fee, we can increase the size limit of 5 GB for you. You can only upload files with the "Write" permission. There are two methods with which you can upload files to a box. ...
    • View box activities in the journal

      In data rooms and depending on the setting, certain activities can be registered in a journal. You can view the data room journal if you have the permission to do so. To view box activities in the journal: 1. Open the data room the journal of which ...
    • Welcome to the idgard® online help

      Welcome to the idgard® online help This online help is the main source of information for learning and working with idgard®. Click on one of the following links to obtain further information about idgard®. To use the online help: Search article Enter ...
    • Isn't encryption on the device the best bet for a safe cloud?

      Isn't encryption on the device the best bet for a safe cloud? The term „cloud computing“ encompasses two aspects: Data storage in a cloud for one’s self, excluding multiple or third-party access. Data processing or storage of information in a cloud, ...