Disable download of PDF files read-only | idgard®

Disable download of PDF files: "read-only"

Disable download of PDF files: "read-only"

This feature can only be found in a data room.  Data rooms can be added for the Growth and Enterprise packages.

A read-only PDF file contains a watermark and the timestamp on each single page. With this function, the PDF file is protected against.
-      Download
-         Print
-         Copy to the computer clipboard

Only the data room creator and the data room administrator can activate and deactivate the "read only" function for a PDF file.




Only the data room creator and the data room administrator can activate and deactivate the "read only" function for a PDF file.

Proceed as follows:

  • Open your data room
  • Use the check box to select the PDF file
  • Click on the "document" icon in the green bar
  • Select the "read only" function.

The PDF file is tagged with the "View-only" attribute. If a PDF file is view-only, you can tell by the "View-only" label under the file name. To remove the View-only attribute, select the None option.



Additional option:


Any access to each page of a document is recorded as a download in the journal and is useful when applying a rule to limit the downloads. It may happen that multiple scrolling through a document leads to an alarm message in the journal. However, you can prevent this by removing scrolling through a "read only" document from the rule for recording a mass download. This setting cannot be undone.



  • Open your data room

  • Open the 3-dot menu in the green bar

  • Click on the Box settings

  • Open the "Data room" tab

  • Select the function "Don’t record read/download activities in the journal".


Save your settings.




This article did not answer your question?

We are happy to help you! Just send us a message with your questions and we will get back to you as soon as possible.  



     Create ticket




Disclaimer
The content of this online help is intended solely for information and documentation purposes for our product idgard® and can be changed at any time without prior notice. We assume no responsibility or liability for errors or inaccuracies. Due to technical developments, uniscon GmbH reserves the right to change the functional scope of the product at any time.

(C) uniscon GmbH



    • Related Articles

    • Working with PDF files

      Working with PDF files You can open a PDF file in idgard® without having downloaded it before. Downloading a PDF file is still possible and will not be prevented. Once you have opened the PDF file, you can turn the individual pages in idgard® or jump ...

    • Add a watermark to PDF files or make them “read-only” during upload

      Add a watermark to PDF files or make them “read-only” during upload ou can find this feature exclusively in a data room. A data room is available only in the Growth and Enterprise packages. The watermark serves as a distribution protection for a ...

    • Assigning Watermarks and Forcing View-only Option for PDF Files

      Watermarks, Forcing “View-only” In the box settings, box creators can add additional protection for the PDF files in their boxes by assigning watermarks or read-only attributes to the respective files. This function can only be activated when the ...

    • Watermark PDF files

      Watermark PDF files This feature can only be found in a data room. Data rooms can be added for the Growth and Enterprise packages. The dynamically generated watermark from idgard® can only be added to a PDF file. The watermark contains the name of ...

    • Mark files "as read"/ "as unread"

      Mark files "as read"/ "as unread" If you want to mark a file as "read"/"unread", you can do this via the "Notifications" module or you can use the following procedure within a box. A file that is marked as unread is highlighted in bold letters. Open ...