How to send emails via idgard
The idgard add-in for Outlook allows you to use idgard technology to send emails and attachments. The email contents sent via idgard are loaded into an idgard Box. The recipient receives an email with a link that provides access to this Box.
In general, to send emails via idgard you can:
● create new temporary Boxes or PrivacyBoxes
● use already existing temporary Boxes, PrivacyBoxes, or Data Rooms
● use already existing Data Rooms with extended rights management
When a Box is used for the first time, a folder for email messages is created in the respective Box. If used again, a sub-folder containing the subject, time stamp, and email contents is created within the Box for each new email. If you choose to use a Data Room with extended rights management, you can select a specific folder within this Data Room in which sub-folders for the idgard emails should be created.
Changes to the Boxes are synchronized with your user account while you compose/edit emails via the Send with idgard function. For example, a sub-folder for the email including subject and time stamp is already created at that point and any attachments are loaded into this sub-folder. If you discard your changes, they will also be discarded in your user account. That means that the already created sub-folder for the planned email is deleted again.
Use cases
You can also use the idgard add-in to send the following emails:
● newly composed emails
● replies to previously received emails
● forwarding of sent or received emails
The procedure is the same in all cases. The procedures contain examples to describe how you use the idgard add-in to compose new emails.
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