Notify members of a data room by e-mail about a file | idgard®

Notify members of a data room by e-mail about a file

Notify members of a data room by e-mail about a file

If you want to inform the members of a data room about a file, folder or note, you can inform them about it via an e-mail. A user of the data room who has at least the permission Read and See member list can execute this function.



Proceed as follows:

  1. Open the "Hamburger" menu in the upper green bar
  2. Switch to the list view, if not already
  3. Open the 3-dot menu to the right of the file, folder or message
  4. Select the function “E-mail to data room members”
  5. Insert the name of the member in the field “Box members”
  6. The desired member will be displayed
  7. Click on the user’s name. It will move to the "Recipient" field.
  8. Click on the 3-dot icon and select the delivery options: to, cc or bcc.

Complete the process by clicking on "Open in e-mail client". The link will be automatically inserted into your e-mail client and can be sent to the recipients. If this is not the case, your e-mail client is not selected as the default program on your computer.

The recipients can access the file by clicking on the link once they have logged in to idgard®.

To send a link to files in the data room, no more than approx. 90 recipients may be included in the e-mail. The restriction refers to the total length of the recipients' e-mail addresses.

Alternatively:

If you have created user groups in your idgard® account, you can filter the groups by users.

  1. Use the check box to the left to select the desired user group file If the desired user group is not displayed, you can search for it in the search field above.
  2. The users of this group will be displayed to the right.
  3. Click on the name to transfer them to the "Recipients" field.
  4. Click on the 3-dot icon and select the delivery options: to, cc or bcc.

Finish the process by clicking on "Open in e-mail client". The link will be automatically inserted into your e-mail client and can be sent to the recipients. If this is not the case, your e-mail client is not selected as the default program on your computer.

The recipients can access the file by clicking on the link once they log in to idgard®.


This article did not answer your question?

We are happy to help you! Just send us a message with your questions and we will get back to you as soon as possible. 



   Create ticket




Disclaimer
The content of this online help is intended solely for information and documentation purposes for our product idgard® and can be changed at any time without prior notice. We assume no responsibility or liability for errors or inaccuracies. Due to technical developments, uniscon GmbH reserves the right to change the functional scope of the product at any time.
(C) uniscon GmbH


    • Related Articles

    • Data room index

      Data room index The "Data room" function is included in the Growth and Enterprise license packages. To display the files, notes and folders contained in the data room in a clear table, you can create and export a data room index. In the member list ...

    • Have e-mail notifications deactivated

      Have e-mail notifications deactivated If you have a guest license and do not wish to receive e-mail notifications in the future, please contact the person who sent you the registration link for idgard®. We, as operators of idgard®, have no access to ...

    • BoxMail (-Box) for secure sending of e-mail attachments

      BoxMail (-Box) for secure sending of e-mail attachments The function "BoxMail" helps to create a sealed temporary Box. You specify the members of the Box in a dialog, as well as the time to live of the Box, and you upload the data that the members ...

    • Secure deletion of a data room

      Secure deletion of a data room Data rooms can be added for the Growth and Enterprise packages. If a data room is deleted, so will be its content. To prevent unintentional deletion, the data room can be provided with a write protection. This way, its ...

    • Access control to the data room

      Access control to the data room Data rooms can be added for the Growth and Enterprise packages. Before members are added to the data room, both the creator and the administrator can define access and behavior rules for future members (click-through ...