Storing files in Boxes
Folder upload - behaviors and limitations
Unsupported characters in file names will be replaced by an underscore during the upload process, this applies to these characters: *, /, \, ?, :, <, >, ^, ", &, | Example: M&A_Overview.xlsx will be renamed to: M_A_Overview.xlsx File names that ...
Move objects within a box
There are 2 methods to move a file, folder or message. You can use the "Move" function or move these objects using "Drag&Drop". If you want to move the objects of others, you need the right of a creator or administrator of a box. To move your own ...
Secure deletion of objects - using the recycle bin
Once the box creator or manager has enabled the recycle bin function in your box, you can move items (folders, files, messages) to the recycle bin for deletion. Data moved to the Recycle Bin is not permanently deleted - it can be restored by the box ...
Download objects from a box
If you want to download objects, you need at least the right to read. There are two different methods to download objects. One method is used to download one object, another for multiple objects. Screenshot to download an object: Proceed as follows: ...
Rename folder in a box
You can always rename the folder that you created. Unless there is a locked file in the folder. To rename a folder of other members, you need the rights of a box creator or a box manager. Proceed as follows: Open the box. Open the 3-dot menu on the ...
Show bookmarks in PDF file
Bookmarks in PDF file If your PDF file contains bookmarks, you can call them individually in idgard®. Use conventional software for inserting bookmarks. To open a PDF file you need at least the right to read. Proceed as follows: Click on the “+” icon ...
Execute tasks in the background (batch job)
Batch job If you have started an extensive work process, it will be executed in batches. In the sidebar to the left you will find the tab batch process. If you open it, you can see the sequence of the processed job. The batch job is used for copy ...
Copy data
Copy data You can copy multiple folders, files, or messages to another location within the Box or to another Box. To copy to another Box, you must be a Box member. You need read permission to copy. Proceed as follows: Use the check box to select the ...
Send direct link to files
Send direct link to files After a user has uploaded a file, it can be sent to another Box member through a link. This makes it easier to find the file and the information about a new file is immediately available. This function can be executed by ...
Write messages
Write messages With the appropriate permission, a message can be read, replied to, deleted, downloaded, and moved. Messages are used to give hints and information to other Box members. Every Box member, regardless of their license or permissions, can ...
Chat room
Chat room idgard® offers a chat room in its boxes. The chat history can be deleted or downloaded by the box creator or the box administrator. To use the chat room, members need the "Chat" right in the box. Proceed as follows: Open the three dots at ...
Uploading files
Uploading files You can upload one or more files up to a size of 5 GB. For a fee, we can increase the size limit of 5 GB for you. You can only upload files with the "Write" permission. There are two methods with which you can upload files to a box. ...
Upload folders and directories
Upload folders and directories The folders with files on your computer can be uploaded to idgard® as a folder structure. You don't have to create an existing order of the files in idgard® again, but you can use an existing order. To do this, convert ...
Pictures and videos
Pictures and videos Uploaded pictures and videos can be viewed in idgard®. These files are transferred from idgard® to your browser using picture or video tags. Due to specific browser configurations, it can happen that the playback (especially of ...
Creating a folder
Creating a folder If you want to use a folder structure in a box, create folders. Every user, whether with a guest or full license, can create a new folder, provided he has write permission for this box. Proceed as follows: Open your Box Click on the ...
Create and manage keywords
Create and manage keywords You can assign keywords to the folders in your box and thus categorize them. You can assign several keywords to one folder. Keywords can be seen by every member of the box. You create all the keywords you need in the ...
Assign keywords to a folder
Assign keywords to a folder To categorize folders, assign one or more keywords to them. Your keywords can be seen by all Box members. Before you can assign one or more keywords to a folder, they must be created in the keyword management. Proceed as ...
Show keywords
Show keywords If you have already created the keywords and assigned them to the folders, then you can display the keywords in the file view and filter them by the corresponding folders. Proceed as follows: Click on the keyword sign in the toolbar of ...
Delete keywords
Delete keywords You can find the function for deleting keywords in the Box settings. To delete a keyword, you need the Box creator or manager to grant you the corresponding permission. Proceed as follows: Open the Box Open the 3-dot menu in the green ...
Deletion of files/folders (deletion guarantee)
Deletion of files/folders (deletion guarantee) If you want to delete files, they cannot be restored unless you have booked and activated a "Sealed Backup" or use the "Recycle Bin" function. To delete files of other members of a box, you need the ...
Rename files
Rename files You can always rename the file that was uploaded by you. If you want to rename the file of another user, you must have the permission of an administrator or creator of the box. Proceed as follows: Open the 3-dot menu in the line of the ...
Sealed-Antivirus (virus protection)
Sealed-Antivirus (virus protection) The Sealed-Antivirus feature is included in the Growth and Enterprise packages. When you upload a file to a box, it is scanned for any virus that may be present. Sealed-Antivirus can only scan files up to 25 MB in ...
Edit/lock/unlock file
Edit/lock/unlock file If you want to change the contents of a file and then make it available to other Box members, you should lock the file beforehand. When the modification is complete, upload the file back to the box and unlock the file. A locked ...
Sort folders/files
Sort folders/files Objects like files, folders and messages are sorted alphanumerically, that means they can be sorted by letters as well as by numbers. This sorting is cancelled as soon as one of these objects is new and unread. Unread objects are ...
Search files
Search files If you are in the file view of your PrivacyBox, it is possible to search for files across multiple folder levels. Since the search is a filter, it is sufficient to enter only a few letters of the searched object in the search box. The ...
Open a file
Open a file If you want to open a file, the software on your computer that supports the corresponding file format is always accessed. It is not possible to open a file if the corresponding software is not installed on the computer. Once you have ...
Working with PDF files
Working with PDF files You can open a PDF file in idgard® without having downloaded it before. Downloading a PDF file is still possible and will not be prevented. Once you have opened the PDF file, you can turn the individual pages in idgard® or jump ...
Simple versioning of files
Simple versioning of files If you upload a file whose name already occurs in the selected directory, a version number in round brackets is automatically added to the file name. An exception to this is if you lock the file beforehand. In this case, ...