Create a new PrivacyBox
The PrivacyBox is the default box. In contrast to a temporary box, a PrivacyBox exists until the creator of the PrivacyBox deletes it.
Prerequisites
● You are full license user.
● You have the Create PrivacyBox permission from your administrator.
To create a PrivacyBox:
1. Select the Create new box icon .
The Name & Box type tab is
displayed.
2. Enter a name for the box into the Box name field. The name may not contain more than 64 characters and may not end with a dot. The following characters are not allowed: /, \, ?, *, >, |, $, ;
3. Optional: Enter a description for the box into the Box description field.
4. Below Box type, select the option PrivacyBox (default value).
5. Select
the Next icon .
The General settings tab is
displayed.
6. Optional: If you do not want to use the backup function, deactivate the Backup active option using the toggle switch. Note that there is no backup for the box if the function is deactivated. If not available for your organization, the backup function has a gray background.
7. Optional: Below Access settings, select the following:
● Access for Box members only to allow only box members to access the box.
● Generate Box-Link to allow users that are non-box members or do not have an idgard account to access the box.
8. Optional: To create a box link, proceed as follows:
1. Into the Set access contingent field, enter how many accesses to the box you allow. Numbers between 1 and 9999 are possible.
2. Activate the Passcode option to protect the access with a pass code. The pass code is generated randomly. Select
● the Copy icon next to the pass code to copy the pass code.
● the Update icon to
generate a new pass code.
● the Set passcode field to manually enter a character string.
3. Select the Copy icon .
The pass code is copied to the clipboard of your mobile device and can be
shared with the recipient via the communication tool of your choice. For
security reasons, we recommend to send link and passcode with different
communication channels.
9. Select
the Next icon .
The Default permissions tab is
displayed.
10. Optional: Set the permissions for the box:
● Read for viewing and downloading files and messages
● Write for uploading files and creating notes
● Delete for deleting files, notes and chats
● Members for seeing the list of members, adding and inviting members
● Chat for reading and sending chat messages
Information: These permissions are default permissions for new box members. The permissions can be changed for every user.
11. Select
the Save icon in the
top app bar.
The new box is created and displayed on the home screen in the box overview.
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