Difference between a PrivacyBox and a Data Room | idgard®

Difference between a PrivacyBox and a Data Room

Difference between a PrivacyBox and a Data Room

In your idgard® account, you can create up to 2,000 „regular“ PrivacyBoxes: sealed, virtual, maximum security work areas.

A Data Room is a PrivacyBox with additional features to protect against unauthorized retransmission of documents.

You can convert a Privacy Box into a Data Room with one click and then have the following attractive additional functions:

  • PDF files with view-only configuration for browsers to protect against downloading or copying to clipboards
  • Printed PDF documents with dynamic watermark (name of the person, date and time of download)
  • Notification for mass download of documents (individually adjustable)
  • The declaration of consent can be defined individually before accessing the data room for the first time
  • Journals / audit trails recording all activity within a Data Room (uploads, downloads, deletions, etc.).

Regular Privacy Boxes are free of charge and already included in your idgard® package.


Note: Please note that within PrivacyBoxes all members have access to all documents! This means that, for different user groups that should not be in contact with each other (or only see a subset of the documents), you have to create separate Boxes. Oppositely, within a Data Room you can define different access permissions for groups—also for subfolders / different levels.

 

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Disclaimer
The content of this online help is intended solely for information and documentation purposes for our product idgard® and can be changed at any time without prior notice. We assume no responsibility or liability for errors or inaccuracies. Due to technical developments, uniscon GmbH reserves the right to change the functional scope of the product at any time.
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