Monitoring Administrative Activities
As an administrator, you have the ability to monitor all activities conducted within the administration section. Actions such as creating or modifying users are logged with the date and the responsible administrator's name.
Accessing Admin Logs
To view the admin logs:
- Navigate to Enterprise settings.
- Go to the Admin Logs tab.
Entries are listed chronologically, with the most recent at the top. Use the page navigation at the bottom to access older entries.
Logged Actions
The admin logs record the following actions:
- Auditor - Feature disabled
- Auditor - Feature enabled
- Auditor - User account settings changed
- Auditor - User activated
- Auditor - User created
- Auditor - User deactivated
- Auditor - User deleted
- Auditor - User license reassigned
- Enterprise settings - Account details changed
- Enterprise settings - Billing info changed
- Enterprise settings - Classification changed
- Enterprise settings - Classification created
- Enterprise settings - Classification deleted
- Enterprise settings - Classification policy changed
- Enterprise settings - Company data changed
- Enterprise settings - Password policy changed
- User - Account settings changed
- User - Activated
- User - Created
- User - Deactivated
- User - Deleted
- User - License reassigned
Filtering and Exporting Logs
To refine the log entries:
- Filter by Affected user or actor: Click the desired Search by field and select the desired filter.
- Filter by Date Range: Enter the start and end dates to view events within a specific timeframe.
- Filter by Event type: Select the desired event types.
All filters can be applied simultaneously for precise results.
To export the filtered data:
- Apply the desired filters.
- Click Export to download the displayed data as an Excel file.
This feature allows for further analysis and record-keeping.
Related Articles
Viewing, querying, and exporting activities in the journal of a Data Room
The Data Room journal Data Rooms are only available with the Growth and Enterprise package. Each Data Room automatically has its own journal. Every user activity in the Data Room is logged in the journal in an unchangeable and therefore audit-proof ...
The Auditor role in idgard
The Auditor role in idgard is a read-only function for Enterprise customers, allowing designated users to monitor Data Room activities, export reports, and ensure compliance with company policies. Auditors have full access to Data Room member lists, ...
Permission to view and export journal contents in the Data Room
Viewing and exporting journal contents Data Rooms are included in the Growth and Enterprise packages. The “Journal” permission allows Data Room members to view activities and events performed/triggered by members in the journal. Users who are ...
Create temporary Box
Create temporary Box A temporary box is included in the Essential, Growth and Enterprise license pacts. If the function to create this box is inactive, contact the administrator of your idgard® account. The administrator can assign permissions to ...
Disable download of PDF files: "read-only"
Disable download of PDF files: "read-only" This feature can only be found in a data room. Data rooms can be added for the Growth and Enterprise packages. A read-only PDF file contains a watermark and the timestamp on each single page. With this ...