User-Administration
Delete multiple users at the same time
In the user administration, you can delete multiple user accounts at the same time using batch actions. Which users you can delete depends on your own permissions and on the permissions of the users whose user accounts you would like to delete. To ...
Change the user status for multiple users at the same time
In the user administration, you can deactivate multiple activated user accounts or reactivate multiple deactivated user accounts at the same time. Regardless of which users you select, the batch options are only performed for those users for whom ...
Manage permissions for multiple users at the same time
In the user administration, you can change permissions for multiple users at the same time. Which permissions you can grant or modify depends on your own permissions and on the permissions of the users whose user accounts you would like to edit. To ...
Modify user groups and notifications
You can assign multiple users to the same user groups in the user administration. You can also edit the notification settings for multiple users at the same time. To assign multiple users to the same user groups at the same time, proceed as follows: ...
Batch actions
You can perform actions for multiple users at the same time in the user administration. When you select one or multiple users in the user overview, the available batch options are displayed in the top bar. The user overview, filter, and search field ...
Delete user groups
You can also delete previously created user groups in the user administration. The Manage user groups function is available in the top bar. When you select one or several users in the user overview, the available batch actions are shown in the top ...
Search for user groups
You can search for already created user groups in the user administration. The Manage user groups function is available in the top bar. When you select one or several users in the user overview, the available batch actions are shown in the top bar. ...
Edit user groups
You can also edit the properties of already created user groups in the user administration. The Manage user groups function is available in the top bar. When you select one or several users in the user overview, the available batch actions are shown ...
Create user groups
The Manage user groups function is available in the top bar. When you select one or several users in the user overview, the available batch actions are shown in the top bar. To create user groups, proceed as follows: 1. Select User on the sidebar. ...
Manage user groups
Users can be combined in user groups, where all group members share the same permissions. Newly created users as well as existing users can be assigned to these user groups. The Manage user groups function offers the following options: ● Create user ...
Delete user
You can delete user accounts that are no longer used in the user administration. This also permanently removes all Boxes that were created in these user accounts, including their contents. This action cannot be undone. Which users you can delete ...
Reassign licenses
When members leave their organization or company, their user accounts are generally deactivated or deleted. As a result, their Boxes including all contents are lost. If their Box contents should be continued to be used, you can reassign their ...
Activate and deactivate users
Upon registration, the users’ accounts are activated. You can deactivate activated user accounts or reactivate deactivated accounts in the user administration. Deactivate user accounts 1. Select User on the sidebar. The user administration is ...
Manage user accounts
In the user administration, you can modify users’ data and adjust their user account settings. You have the following options: ● Change general user data ● Change permissions Which permissions you can grant or modify depends on your own permissions ...
Use case: create new guests
The following use case illustrates how guest license users, aka guests, are created in this particular case. The following conditions apply to Guest A: ● Guest A should be granted a limited guest license. ● Guest A shall have permissions to access an ...
Use case: create new users
The following use case illustrates how users are created in this particular case. The following conditions apply to User A: ● User A should be grated a full license. ● User A shall have permissions to create temporary Boxes and shall be able to share ...
Create new users
You can create new users in the user administration via the Create User function. This function is available in the top bar. When you select one or several users in the user overview, the available batch actions are shown in the top bar. To create ...
Manage user
You can create users, as well as edit, deactivate, reactivate, and remove user accounts via the user administration.
Change permissions in the Box overview
You can change some of the user settings directly in the user overview. This applies to the following options: ● Box type creation permissions ● Guest creation permissions ● Notification settings This is only possible if the respective ...
Select and deselect users
There are different options for selecting and deselecting users in the user overview. You can then perform individual or batch actions with this selection. If needed, you can first filter users according to different criteria using the filter options ...
Filter
Various filters are available for the user overview. Using these filters, you can filter and display users according to certain criteria or values. You can find an overview of the available filters on the top of the user overview in the bar Filter ...
Search for users
The user administration offers a search function you can use to search for users. To search for users, proceed as follows: 1. Select User on the sidebar. The user administration is displayed and provides an overview of all users. 2. Enter a search ...
Customize the user overview
You can customize the user overview in the user administration according to your needs, meaning that you can select which user information or which columns should be displayed. You can select or deselect any column except for the column Name. 1. On ...
User administration
The user administration provides an overview of all users. The top bar contains functions for the creation of users and their administration. When you select one or multiple users in the user overview, the information displayed in the top bar changes ...
Log into the idgard app
To log into the idgard app, proceed as follows: 1. On the idgard login page, enter your username and password. Authenticate yourself, if required. 2. Select the language you would like to use on the idgard user interface from the language selection ...
License consumption of a full license user
A user with a full license can create guests and/or data rooms depending on the assigned permission. In each case a license is required, which thus reduces the license pool of your idgard account. For control you have in the administration an ...
Authorization to create a guest
Authorization to create a guest In the user administration menu, you can give a full license user permission to invite a guest. This setting can be adjusted individually to each user. To be able to make this setting, you need the permission of an ...
Technical Administrator
If you have created a full-license user, you can assign him the corresponding administrator roles via the checkboxes in his profile as soon as he has logged in once. If the full license user has already logged in a second time, the administrator ...
Room Assistant
If you have created a full-license user, you can assign him the corresponding administrator roles via the checkboxes in his profile as soon as he has logged in once. If the full license user has already logged in a second time, the administrator ...
Managing the memory space in boxes
View consumption data In the user administration you can see in the row of a user with a full license how much memory he has used in his own boxes (Owned) and how much he has used in boxes of others (Invited). If 80% of the booked storage space is ...
Creating a user group
Creating a user group You create a user group in the Administration menu and assign individual names to user groups. To create a user group, you need the corresponding permission from an Administrator. Proceed as follows: Click on Administration Now ...
Delete a user group
Delete a user group In the Administration you can delete a user group. If a user group is deleted, the users contained in it will remain. To use this feature the permission of an Administrator is required. Proceed as follows: Open the Administration ...
Add user to a user group
Add user to a user group You can only create groups out of already created users. To do this, you need the corresponding permission from an Administrator. Proceed as follows: Open the Administration Click on the user group An extensive dashboard ...